Each year, PayrollOrg hosts the Educational Institutions Payroll Conference (EIPC), which serves as a beacon of knowledge for payroll professionals working in higher education. This year’s 38th Annual EIPC, scheduled from October 19 to 22, 2025, in San Antonio, Texas, promises to be a pivotal event aimed at equipping attendees with essential insights on compliance and technology.
Key Highlights of the Conference
Under the theme of compliance and operational excellence, the EIPC will cover a variety of significant topics pertinent to payroll professionals. According to Dan Maddux, the executive director of PayrollOrg, the conference offers a crucial platform to stay updated on regulatory changes that impact payroll processing in colleges and universities.
The agenda includes discussions on IRS fringe benefit rules specifically tailored for the higher education sector. These rules can be complex, and understanding them is vital to ensure compliance and avoid potential penalties. Furthermore, the conference will address multi-state taxation issues, which have become increasingly relevant in a landscape where remote work and multi-campus systems are the norm.
Another critical area of focus will be nonresident alien reporting. Accurate reporting in this area can often be a daunting task for payroll departments, and the conference aims to provide attendees with the tools and techniques necessary to navigate this complexity.
Integration of Technology and Payroll Analytics
As technology continues to evolve, it plays an essential role in streamlining payroll processes. The EIPC recognizes this and will delve into the use of payroll analytics to drive accuracy and efficiency. With data analytics becoming increasingly integral to business operations, payroll professionals must understand how to leverage data for improved decision-making.
Keynote speakers at the conference will talk about pressing issues, including the "AI alignment problem" and the "One Big Beautiful Bill." These topics are anticipated to generate rich discussions, emphasizing the need for payroll professionals to be astute about technological advancements and their implications for payroll functions.
Networking Opportunities and Professional Development
Beyond educational sessions, the EIPC offers significant networking opportunities. Payroll professionals can engage with peers, share best practices, and gain insights into how different institutions are tackling common payroll challenges. Additionally, participants can connect with industry leaders and technology vendors who are at the forefront of payroll solutions.
The Hotel Contessa in San Antonio will serve as the backdrop for these discussions and networking opportunities. The conference kicks off with on-site registration on Sunday, October 19, from 1 p.m. to 5:30 p.m. CT, ensuring a seamless start for attendees.
Industry Leadership by PayrollOrg
PayrollOrg positions itself as a leader in payroll education, publications, and training. With resources and advocacy aimed at enhancing payroll practices across various sectors, the organization has become a trusted resource for payroll professionals. By focusing on the unique needs of higher education, PayrollOrg plays a critical role in supporting institutions’ compliance and operational excellence.
In conclusion, the Educational Institutions Payroll Conference is more than just a series of presentations; it is an essential gathering for knowledge-sharing in a rapidly evolving regulatory environment. For payroll professionals in higher education, attending the EIPC can provide invaluable insights into navigating the complex web of compliance, technology, and best practices.
As institutions continue to face challenges due to shifting regulations and technological advancements, the EIPC stands out as a key event that addresses these issues head-on, promoting a culture of continual learning and adaptation among payroll professionals in higher education. For those interested in the latest developments in payroll and compliance, this conference represents an unmissable opportunity.
For more information, or to register for the conference, visit PayrollOrg’s website at payroll.org.
